Terms & Conditions

Booking Conditions

Base Camp Adventure Treks & Expedition Pvt. Ltd. is a Government Register Tour & Trekking Company in Nepal. We are trust worthy and fully committed to give you the best service. We accept your bookings under the following terms and conditions.

While booking your trip with us, we need a photocopy of your passport and 25% of the total amount (Non-refundable as a security of company) is required to deposit for every trip. The balance payment can be paid up on arrival at our office in Nepal; full payment is required before departure the trip.

Payments can be wired to our following banking account:

Pay to [Company Name]: Base Camp Adventure Treks & Expedition Pvt. Ltd
Company Address: Tridevi Marg, Thamel, Kathmandu, Nepal
Company Contact info: +977 1 4422718, 4417875
Current A/c No: 01902697600024
Paying Bank: Himalayan Bank Ltd
Banking Branch: Thamel
Account Type: Current Account USD
Bank Street Address: Tridevi Marg, Thamel, Kathmandu, Nepal
Important Note: Bank service charges related to submitting a deposit are the responsibility of the client.

Last minute booking

We accept your last minute booking (if specially requested 24 hours prior to tour starting date only in cases of Nepal trips, but last minute booking will not be acceptable for, Bhutan and Tibet).

Risk & liabilities

Base Camp Adventure Treks is committed to providing the best services which will give you a once in a life time journey. Base Camp Adventure always puts all its efforts honestly and seriously in making your journey smooth and pleasant. All the services will be provided as per the agreement between you and us in the time of booking. However all Nepal, Tibet and Bhutan tour is run are strictly under their own policies and tourism authority.

Base Camp Adventure Treks & Expedition Pvt. Ltd. or its agent shall not be responsibility for any change or cancellation of programmers due to unavoidable circumstance such as government restriction, land slide, road blockage, flood, avalanches, political unrest, cancellation of flight, delay, sickness or accident, breakdown of vehicle, any extra cost incurring there of shall be borne by the clients on the spots. So it is most advisable that clients to have full insurance against medical and personal accident risk. Trip insurance is also most recommended

Trip cancellation by the clients

Cancellation of a confirmed booking must be made by the client in writing either in written documents or on an email. Cancellation shall valid with approval from the company after receiving document. Trip shall then be termed as cancelled and as a cancellation charge, 25% of the trip amount would be deducted from the advance paid.

Incomplete the tour

No refund will be made to any tour member in case of incomplete tour, trek or expedition due to what so ever reasons.

Postpone the trip

If our clients want to postpone the trip, written notification is to be sent before 15 days from trip departure date.

Unforeseen circumstances

If Base Camp Adventure cancels your trip due to unforeseen circumstances like war, natural disasters, conflict, unfavorable climate etc., we would be happy to refer you alternative trip of a similar standard. Even if this doesn’t fit your personal interest, all monies paid by you to our company will be refunded. But remember, any other expenses incurred by you as a result of this booking are entirely your responsibility.

Passport and visas

All clients must have a valid passport with at least 3 months validity from return date. Nepalese visas can be obtained from the Nepalese Consulate in your country or up on arrival in Kathmandu Airport. Nepalese visas cost is US$ 40 till date.

Travel insurance

Our clients must have comprehensive travel insurance package. Their insurance must cover against medical, personal accident, emergency evacuation, and trip cancellation, lost of gears and natural calamity, theft of or damage to baggage and personal effects flight delay or flight cancellation etc.

Flight by plane and helicopter are prone to cancellations and delays for notorious weather in remote areas and some time operational complications which could be happened in most of the trekking regions of Nepal.

When these flights are included in our itinerary, it is also recommended to carry extra money to buy food and accommodations in case of delays. Base Camp Adventure will not be responsible for these additional expenses or costs incurred from lost connections, so plan consequently.

Your personal belongings

On any account, we’re not answerable for any loss or damage of your luggage or property belonging to you even when shouldered by porters, ponies or vehicles. That means your personal possessions, luggage are at your risk at the times.

During the tour

A tour / trek guide who represents Base Camp Adventure Treks & Expedition Pvt. Ltd. deserves all authority during your tours. If you commit any unlawful act, you are compelled to leave the tour. No refund will be made in such case.


In order to collect information from you to making a booking through Base Camp Adventure we ask many questions to obtain the necessary permits etc. No private or personal information that you supply to us when making a booking will be disclosed for any other purposes.

Outbound Trips



Contact Us

Base Camp Adventure
Treks & Expediton Pvt. Ltd.

Address: Post Box No.: 5019,
Thamel, Kathmandu, Nepal

Tel: +977 1 4422718, 4417875
Cell: +977 9851029616 (24 hrs)
Fax: +977 1 4417875

Skype Call:

Email: [email protected]
Website: www.basecampadventuretreks.com

Trip Advisor